GLAMA is a volunteer organization, and volunteers are essential to meeting GLAMA’s mission by planning and implementing programs, activities and events.
If you enjoy acoustic music and are willing to share your time, enthusiasm and talent to promote it, please consider becoming a GLAMA Board or Committee Member.
Board Meetings are scheduled for the first Tuesday of the month from 6:30 – 8 p.m. at the Kalamazoo Public Library Board Room. Committee members are invited and encouraged to attend these meetings, but not required to do so.
Please review the responsibilities/job descriptions below and email firstname.lastname@example.org to learn more about becoming a GLAMA Volunteer.
GLAMA Board Member Positions and Responsibilities/Job Descriptions
President: Develop, maintain, and support a strong Board of Directors; seek and build Board involvement with strategic direction; schedule and conduct regular Board of Director meetings; actively engage and energize volunteers, board members, committee members, alumni, partnering organizations and funders; lead, coach, develop and support GLAMA activities and programs; communicate GLAMA activities and events via e-newsletter as needed; initiate regular evaluations of program components.
Vice-President: Assist President with duties and responsibilities; actively engage and energize volunteers, board members, committee members, alumni, partnering organizations and funders; lead, coach, develop and support GLAMA activities and programs
Secretary: Record minutes of board meetings; email minutes to all meeting attendees; keep all approved minutes in a paper file. Collect mail at Post Office box (downtown Kalamazoo branch). Deposit any monies/checks received into GLAMA PNC Bank account with detailed explanation of deposit sent to accountant. Bring other mail, including invoices, to GLAMA Board meetings.
Treasurer: Track financial expenses and income with assistance of GLAMA accountant; oversee GLAMA accountant/bookkeeper in filing 1099 forms; develop performer and vendor contracts; send invoices for advertisements; renew insurance policies; file state and federal government forms; register GLAMA as a non-profit annually; acknowledge and send donor receipt letters.
Board Member at Large: Attend GLAMA meetings; actively contribute to various committees and tasks; volunteer to help other board and committee members with specific tasks based on personal skills and needs of GLAMA.
GLAMA Volunteer and Committee Job Descriptions
Programming: Help recruit and hire artists for GLAMA-sponsored events such as Cooper’s Glen Music Festival, concerts, and educational workshops. Duties involved include contacting artists and/or their management, negotiating for contracted services, supporting and assisting the artists during their time with us. Experience with booking and managing guest artists is desirable, but not required.
Production: Handle all aspects of staging a GLAMA event. Duties include arranging for sound, lighting, seating, rigging, crew, and safety including operation of the stage and all its components, and return of all rented or borrowed equipment. Also may help with arranging event signage and assisting the festival/event chairperson. Experience with the operation of a stage and event management is desirable, but not required.
Promotion: Assist in all aspects of marketing including setting up timelines for events, working with social media such as Facebook and Instagram, online and news media contacts, assist with poster distribution, GLAMA website updating (website uses WordPress), and find new and exciting ways to promote GLAMA! Prior experience with promotion helpful but not required.
Hospitality: Assist with assigning and overseeing volunteer duties, make volunteer assignments, and secure food and lodging for performers.
Door Monitor & Information: Stationed at event entrance areas to ensure attendees have festival wrist bands and to provide directions. They also may assist with volunteer and performer check-in.
Performer CD and Product Sales: Responsible for inventory, sales, and record-keeping for performer products during concert hours.
Ticket Sales: Responsible for selling tickets and receiving money, and providing wrist bands as necessary.
Set-Up: Responsible for getting to the event site early to help set up tables and signage; set up the stage area; and assist with the setting up of the sound systems.
Break-down: Assist the sound crew in breaking down speakers, cables, microphones, and loading them into the truck; as well as collecting and packing away all signage and banners.